Privacy Policy

Information Notice to Data Subjects Regarding Processing Carried Out Through the Website www.deix.ai Pursuant to Articles 13 and 14 of European Regulation 2016/679 on the protection of personal data

Introduction

The Regulation (EU) 2016/679 ("General Data Protection Regulation", hereinafter GDPR) provides for the protection of individuals with regard to the processing of personal data. According to this legislation, the processing of personal data related to a subject, specifically to be defined as the "data subject," is based on the principles of fairness, lawfulness, and transparency, as well as the protection of the privacy and rights of the data subject.

This is to inform you, in compliance with the aforementioned regulation, that in relation to the relationship or connection you have with our structure, our organization is in possession of some data related to you.

Pursuant to the GDPR, since this data is information related to you, it must be qualified as "personal data" and must therefore benefit from the protection provided by said provisions. Specifically, according to this regulation, you are the data subject who benefits from the rights established for the protection of your personal data.

Pursuant to Articles 12 et seq. of the GDPR, our structure, as the Data Controller, will proceed with the processing of the personal data provided by you in compliance with the legislation, with the utmost care, implementing effective management procedures and processes to ensure the protection of your personal data processing. To this end, the undersigned, using physical and management procedures to safeguard the collected data, undertakes to protect the communicated information, in such a way as to avoid unauthorized access or disclosure, as well as to maintain data accuracy and also to ensure the appropriate use thereof.

In compliance with this premise, the following information is provided.

It is specified that this information notice is provided to users in relation to the website accessible at www.deix.ai. It is specified that the information notice is not to be considered valid for other websites that may be accessible through links present on the websites under the domain of the Data Controller, which is not to be considered in any way responsible for third-party websites.

1. Contact details of the Data Controller

DEIX SRL with registered and operational office at the coworking space in Via Lazzaretto, 19 - 20124 Milan Tel +39 349.83.85.126

+39 338.64.62.403. Any requests for information and/or clarification regarding data processing can be requested by sending an email to the following address: privacy@deix.ai

2. Types of data processed

2.1 Personal and identifying data.

Personal data: any information relating to an identified or identifiable natural person ("data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
Identifying data: personal data that allows the direct identification of the data subject (such as, by way of example, name, surname, email address, address, telephone number, etc.).

2.2 Browsing data

The computer systems and software procedures used to operate this website acquire, during their normal operation, some personal data whose transmission is implicit in the use of Internet communication protocols. This information is not collected to be associated with identified data subjects, but by its very nature could, through processing and association with data held by third parties, allow users to be identified. This category of data includes the IP addresses or domain names of the computers used by users connecting to the site, the URI (Uniform Resource Identifier) addresses of the requested resources, the time of the request, the method used in submitting the request to the server, the size of the file obtained in response, the numerical code indicating the status of the response given by the server (successful, error, etc.) and other parameters relating to the operating system and the user's computer environment. These data are used for the sole purpose of obtaining anonymous statistical information on the use of the site and to check its correct functioning.

2.3 Legal defense

The User's Personal Data may be used for the Data Controller's defense in court or in the preparatory stages of its possible establishment, from abuses in the use of the same or related services by the User. The data could be used to ascertain responsibility in case of hypothetical computer crimes against the site.

2.4 Maintenance

The User's Personal Data may be processed with additional methods and purposes related to system maintenance.

2.5 Data voluntarily provided by the user

The optional, explicit and voluntary sending of paper or electronic mail to the contact details referred to in Point 1, indicated on this site or the compilation of data collection forms, involves the subsequent acquisition of the sender's address, necessary to respond to requests, as well as any other personal data included.

2.6 Specific information notices

Specific information notices are present at the bottom of the data request forms in relation to particular services or processing of the Data provided by the User or the Data Subject.

2.7 Cookies

The use of cookies by this website is regulated by the cookie policy to which reference is made.

3. Purposes of the processing

The personal data voluntarily provided will be processed for the following purposes, until your objection:

browsing the present website;
eventual contact request, with sending of information requested by you; the user can in fact contact the Company using the telephone and email contact details or by using the specific form located in the "Contact Us" section. The receipt of spontaneous communications from users necessarily involves the Data Controller acquiring the user's email address and/or name. The purpose of this collection is related to the provision of information about the supply of goods and/or services provided;
eventual evaluation of the user's application who applies by filling out the specific form in the "work with us" section. The receipt of spontaneous communications from users necessarily involves the Data Controller acquiring the user's email address and/or name. The purpose of this collection is related to the evaluation of the user's spontaneous application.

4. Legal basis of the processing

Data processing is lawfully carried out according to the following legal bases:

Execution of pre-contractual and contractual measures in order to provide the data subject with the requested information on Deix's goods/services by filling out the specific form in the "Contact Us" section.
Execution of pre-contractual and contractual measures in order to examine the user's spontaneous application within the personnel selection processes by filling out the specific form in the "work with us" section.

A specific information notice is present at the bottom of the contact forms, and the user is invited to acknowledge it by ticking the specific box.

5. Processing methods - Retention

Processing carried out with the aid of paper/IT tools with methods and instruments aimed at guaranteeing maximum security and confidentiality, does not involve the use of automated decision-making processes. Processing is carried out by subjects specifically authorized for this. The data will be stored for a period not exceeding the purposes for which the data were collected and subsequently processed. The information will be retained for activities such as service provision, fulfillment of legal, tax, and accounting obligations. Reference is also made to what is reported in the specific information notices on data processing.

6. Scope of communication and dissemination

Data dissemination is not carried out.

Your data may be communicated to third parties belonging to the following categories:

• service providers for the management of the IT system used and telecommunication networks, including email, newsletters, and website management;

• competent authorities for the fulfillment of legal obligations and/or provisions of public bodies, upon request.

• professionals used by the Company who may be involved depending on the type of request received by the Company and/or the project.

The subjects belonging to the aforementioned categories perform the function of Data Processor, or operate in total autonomy as separate Data Controllers. The list of processors is constantly updated and available at the Data Controller's headquarters.

7. Nature of data provision and refusal

Regarding navigation on this site, the provision of data is linked to the user's willingness to browse the aforementioned site after having viewed the information notice present in the banner shown on the homepage.

8. Transfer of data to countries located outside the European Economic Area

Activities do not involve the transfer of data to countries located outside the European Economic Area. Should this activity be essential, all precautions and provisions necessary to make the transfer lawful will be adopted.

9. Data Subjects' rights

You may assert your rights listed below by contacting the Data Controller, using one of the following methods:

contacting our office at the following telephone numbers: +39 349.83.85.126 +39 338.64.62.403
Sending an email to the address privacy@deix.ai

The aforementioned rights are as follows: right of access to your data and information concerning the data subject; right to rectification of inaccurate data or integration of incomplete data; the erasure of personal data concerning you (in the cases provided for by the legislation); right to restriction of processing of your personal data (always in the cases provided for by the legislation); right to data portability; right to object to the processing of your personal data when particular situations concerning you occur.

Furthermore, the Data Controller will stop processing when a communication of withdrawal of previously expressed consent is received from you, where consent represents the legal basis for the processing.

If you contact the Data Controller, please provide your email address, name, address and/or telephone numbers, in order to allow the correct management of the request.

10. Complaint to the supervisory authority

The data subject has the right to lodge a complaint with the Supervisory Authority if their requests for information addressed to the Data Controller have not resulted in satisfactory answers.

The reference Authority is the Guarantor for the Protection of Personal Data

http://www.garanteprivacy.it/web/guest/home/docweb/-/docweb-display/docweb/4535524

Last version: 1/03/2022